The usage of traditional and painstaking payroll system where a particular individual used to sit for managing the payroll to individuals is going down because of a higher chance of human error because of the repetitive nature of the job. If you are also tired of doing payroll work by hand, it’s high time to switch to an automated service to take care of the payroll activities. Such an automated system will not only reduce the cost, but will also minimize the mistakes as the business touches new heights. If you are also planning to hire a payroll provider, here are the 5 important questions you must ask:
1. What payroll services do you provide?
There is no dearth of such companies and more and more keep getting added up in a short span. It thus becomes imperative to choose a provider whose services best fit the needs of your company and can specifically identify the needs and requirements of your company. These providers deals with a vast array of services including accounting reports and customized payroll job services.
2. How is the handling of payroll taxes done by your company?
The payroll tax compliance must be made accurately and within timeline. There is no dearth of taxes for any organisation; thus a sense of understanding of each and every type of tax and its correct compliance is what any organisation expects from its payroll service provider. Kindly make sure to be clear about this aspect of payroll management as there are a number of service providers which charge an extra amount for the calculation and payment of payroll taxes.
3. What customer support services will you offer?
Every business organisation expects its service provider to provide a real time support to them and being readily available via phone and email is considered as basic support services. The service must be simple and easy to use and should be so smooth that no frequent support calls are made to the service provider.
4. Is there a possibility to integrate our prevailing accounting system with yours?
Your organisation must be having an existing accounting system, so the payroll solution should be such that it can seamlessly and quickly integrate your business accounting system with their softwares. Once the integration is completed, there is no requirement to add the data manually or spend the valuable time in reconciling the payroll systems.
5. How safe is your data center?
The safety and security of the data center is a must. Since the data center is responsible for holding the sensitive financial information, it must possess a multiple layers of security system.